Website Terms and Conditions

Welcome to www.3PTI.com (the "Website"). These Terms and Conditions ("Terms") govern your use of this Website and are provided by 3PTI Limited, a company registered in England and Wales under company number 16520660 and with its registered office at Suite A, 82 James Carter Road, Mildenhall. IP28 7DE ("we", "us", or "our"). These Terms and Conditions (“Terms”) govern your access to and use of the Website, including uploading CVs/resumes and related content. By accessing or using the Website, you agree to be bound by these Terms. If you do not agree, do not use the Website.

1.0 Eligibility

You must be at least 18 years old to use this Website and upload a CV. By using the Website, you confirm that the information you provide is accurate and that you have the right to upload your content.

2.0 User Accounts

To upload your CV, you may need to create an account. You are responsible for:

• Keeping your login details secure.
• Ensuring all information remains accurate and up to date.
• Activities that occur under your account.

We reserve the right to suspend or terminate your account for breach of these Terms.

3.0 Uploading CVs and User Content

When you upload a CV or other content (“User Content”) to our Website:

• You grant us a non-exclusive, worldwide, royalty-free licence to store, process, and display the content in accordance with our services.
• You retain full ownership of your content.
• You agree not to upload false, misleading, defamatory, or infringing materials.

3.1 Automatic CV Deletion

To comply with data protection obligations and ensure the accuracy of candidate data:

• Uploaded CVs will be automatically deleted after 12 months of inactivity (no logins or updates to your profile).
• We will notify you by email before deletion, giving you the option to log in and extend the retention period.
• You may delete your CV or account at any time via your account settings.

This policy ensures that outdated or irrelevant personal data is not retained longer than necessary, in line with the UK GDPR.

4.0 Data Protection and GDPR

We process personal data, including CVs, in compliance with the UK GDPR and the Data Protection Act 2018.

• Our Customers will only have access to your anonymised CV if you opt in or mark it as publicly searchable (depending on settings).
• Please review our Privacy Policy for full details on how we handle your personal information.

5.0 Intellectual Property

All content on the Website, except User Content, is owned or licensed by us. You may not use any part of our Website content for commercial purposes without our express consent.

6.0 Acceptable Use

You must not:

• Use the Website unlawfully or in breach of regulations.
• Interfere with its operation or misuse the data of others.
• Upload any viruses, malware or harmful content.

7.0 Liability Disclaimer

Nothing in these Terms shall limit or exclude our liability for death or personal injury caused by our negligence, or for fraud or fraudulent misrepresentation. To the fullest extent permitted by law, we exclude all conditions, warranties and other terms which might otherwise be implied by law. We will not be liable for any indirect or consequential loss or damage, including but not limited to:

• Loss of income or revenue.
• Loss of business.
• Loss of profits or contracts.
• Loss of data.

We do not guarantee that uploading a CV will result in a job offer or contact. To the maximum extent permitted by law, we disclaim liability for:

• Loss of employment opportunities.
• Misuse of your CV by third parties.
• Technical issues beyond our control.

8.0 Third-Party Access

Our Customers using the platform are third parties. We are not responsible for their actions, conduct, or any agreements you enter into with them.

9.0 Privacy and Cookies

Use of our Website is also governed by our Privacy Policy and Cookie Policy, which are available at \[insert links to your privacy and cookie policies]

10.0 Changes to the Website or Terms

We may update these Terms at any time by amending this page. Please check this page regularly to take notice of any changes. We may also update or change the Website (or any part of it) without notice.

11.0 Governing Law

These Terms and any disputes or claims arising out of or in connection with them shall be governed by and construed in accordance with the laws of England and Wales. You agree that the courts of England and Wales shall have exclusive jurisdiction to resolve any disputes under these Terms.

12.0 Contact Information

If you have any questions about these Terms and Conditions, then please contact us using the contact information at the bottom of this page.

Privacy Policy

3PTI Limited (“we”, “us”, or “our”) is committed to protecting your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use www.3PTI.com (the “Website”), particularly in relation to CV uploads and recruitment-related services.

1.0 Who We Are

3PI Limited, Suite A, 82 James Carter Road, Mildenhall. IP28 7DE

2.0 What Personal Data We Collect

When you register or upload your CV, we may collect:

• Full name, email address, and contact information.
• Uploaded CV/resume (education, employment history, skills, etc.).
• Supporting information.
• IP address and device/browser information.
• Profile preferences (e.g. CV visibility, job interests).

3.0 How We Use Your Data

We use your personal data to:

• Create and manage your user account.
• Allow you to upload and store your CV.
• Enable our Customers to search and view your anonymised CV (only if you opt in).
• Notify you of job opportunities  (if applicable).
• Maintain the security and functionality of our Website.
• Comply with legal or regulatory obligations.

4.0 Lawful Bases for Processing

We process your data under the following lawful bases:

• Consent – where you opt in to make your CV searchable or receive communications.
• Contract – to provide services you have requested (e.g. storing your CV).
• Legal obligation – to comply with applicable data protection and employment laws.
• Legitimate interest – to improve our services and prevent fraud.

5.0 Who We Share Your Data With

We may share your data with:

• Our Customers (only if your CV is made visible).
• Third-party service providers (e.g. cloud storage, security services).
• Legal authorities where required by law or legal process.

We ensure all third parties are GDPR-compliant and handle your data securely.

6.0 CV Visibility and Sharing Options

You control how your CV is used:

• You can make your CV searchable by our Customers or keep it private.
• You may change visibility settings or delete your CV at any time from your account dashboard.

7.0 CV Retention and Auto-Deletion

To comply with data minimisation principles under the UK GDPR:

• We automatically delete your uploaded CV after 12 months of inactivity (no login or profile updates).
• We will send an email reminder before deletion, giving you the option to retain your data.
• You may manually delete your CV or entire account at any time through your account settings.

8.0 Data Security

We implement appropriate technical and organisational measures to safeguard your data, including:

• Encrypted storage and secure server environments.
• Access controls and monitoring.
• Regular backups and threat detection systems.

Despite these measures, no internet transmission is 100% secure. You use the Website at your own risk.

9.0 Your Rights Under UK GDPR

You have the right to:

• Access the personal data we hold about you.
• Request correction or deletion of your data.
• Withdraw consent at any time.
• Object to or restrict certain types of processing.
• Lodge a complaint with the Information Commissioner’s Office (ICO).

To exercise any of these rights, please email us at privacy@3pti.com.

10.0 International Transfers

Your data is stored within the UK or European Economic Area (EEA). If data is ever transferred outside the EEA, we ensure adequate protections (e.g. Standard Contractual Clauses) are in place.

11.0 Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we’ll notify you by email or through the Website. Continued use of our services indicates acceptance.

12.0 Contact Information

If you have any questions about this Privacy Policy, then please contact us using the contact information at the bottom of this page.

Cookie Policy

This Cookie Policy explains how 3PTI Limited (“we”, “us”, or “our”) uses cookies and similar technologies when you visit our website, https://www.3pti.com (the “Website”). This policy should be read in conjunction with our Privacy Policy. By continuing to browse or use our Website, you agree to our use of cookies as described in this policy—unless you have disabled them via your browser or cookie settings.

1.0 What Are Cookies?

Cookies are small text files that are stored on your device (computer, mobile phone, tablet) when you visit a website. They help the website remember your preferences, enhance user experience, and provide useful data about site usage.

2.0 Types of Cookies We Use

We use the following types of cookies:

• Strictly Necessary Cookies: These cookies are essential for the functioning of our Website. They enable basic features such as user login, session management, and security. Example: Session cookies, login authentication. You cannot opt out of these cookies.
• Performance and Analytics Cookies: These cookies help us understand how users interact with our Website by collecting anonymous information. This data helps us improve the performance and usability of the site. Example: Google Analytics, Hotjar (anonymous session data). We use these cookies only with your consent.
• Functionality Cookies: These cookies remember choices you make (such as your username, region, or language preferences) to provide a more personalised experience. Example: Remembering login credentials (if selected)
• Targeting/Advertising Cookies:  These cookies may be set through our site by third-party advertisers. They may be used to build a profile of your interests and show you relevant ads on other sites. Example: Facebook Pixel, Google Ads. These cookies require your explicit consent before being set.

3.0 Third-Party Cookies

We may allow third-party services (e.g. Google, LinkedIn, job boards, analytics providers) to place cookies on your device to support features like CV matching, analytics, or integrated sign-in services. These third parties are responsible for how they process your data, and we encourage you to read their privacy/cookie policies.

4.0 How to Manage or Disable Cookies

You can manage or disable cookies at any time:

• Via our Cookie Consent Banner on your first visit.
• Through your browser settings (e.g. Chrome, Firefox, Safari).
• Using tools like www.aboutcookies.org or www.youronlinechoices.eu.

Please note: disabling cookies may limit the functionality of our Website, especially if you are using features such as account login or CV upload.

5.0 Changes to This Cookie Policy

We may update this Cookie Policy from time to time to reflect legal or technical changes. The “Effective Date” at the top will be updated accordingly. We recommend checking this page periodically.

6.0 Contact Information

If you have any questions about this Cookie Policy, then please contact us using the contact information at the bottom of this page.

Contact Information

Effective Date: 16th June 2025

• 3PTI Limited
• Company Number: 16520660
• Email: datacontroller@3pti.com
• Write to:  3PTI Limited, Suite A, 82 James Carter Road, Mildenhall. IP28 7DE
• Call:  01234 632 606